Hand Images –  Name Withheld by Request

Commercial Example

Due to anti-trust laws, ASMP cannot set or suggest prices, but we can share information provided to us by our generous members. The ASMP Paperwork Share provides a look at the terms, licenses and pricing details of actual jobs.

Name withheld by request

is an advertising photographer based in the midwest who specializes in the subject of “People”. He shoots both on location and in studio. is his Creative Liaison and provides most of the estimating and pre-production planning interface with clients.

Advertising — Hand Images

This project was commissioned by a designer who used to be on staff with the agency. She’s now freelance and most of our preliminary discussions, both creative and financial, were with her — until things got serious. Even then, we did not know the name of the buyer at the agency. The agency asked her to work us down on cost, promising a timely pay. We agreed, but wrote in a clause for the “what if payment is not received within 30 days” eventuality.

You’ll note the job changed in scope a bit. Casting parameters continued to change at the last minute throughout the pre-production, then more people were photographed than estimated. (Talent did not go over because the extra people were agency employees.) While we did not choose to charge more in fees for the shoot (being the “nice” folks we are), we did charge more in expenses, namely Digital Photography and Casting. We noted the reason for these overages in the body copy of the first invoice. Still, we were asked to explain exactly what the circumstances were to cause the overages. In the end, the art buyer understood; she simply needed assurance from the designer, who witnessed the shoot, that our reasons were “for real.”

 

After 30 days, the invoice was still outstanding and a secondary invoice was issued for the balance of fees which had been discounted based on the agency’s suggestion they would be a quick pay.

 

Terms and Conditions. Clients receive our Standard Terms/Conditions and Digital Addendum when we send out the estimate. All of these documents go out as PDFs. We spent a lot of time and money, alone and with our attorney, to draft Terms/Conditions that, hopefully, read in plain English. Our Digital Addendum is an effort to explain what happens to a client’s files after the shoot; we feel it is important to discuss upfront what our clients can expect from us as far as storage and accessibility to photos they would likely elect to keep “on file” with us.

Estimate
Description: Studio photography of 8 people’s hands shot individually, for digital combination in post by another; client to supply 4 people, 4 to be professional hand talent. All people to be shot during a 3 hour window suggested by Photographer. Does not include makeup or custom wardrobe. Includes processing and delivery on DVD of up to 16 files.

Payment to be received within 30 days of invoice date, or another invoice will be issued for an addtional $150 in Photography/Usage Fees. Thank you.

Media Use: is licensed use of the photos for ad placement in consumer and trade publications targeting diabetes sufferers and website launch for a period of one year from date of first placement. All other rights reserved.
ESTIMATED FEES:
Photography/Usage 850.00
FEE TOTAL 850.00
ESTIMATED EXPENSES:
Assistant 240.00
Casting 165.00
Digital Photography 562.00
Miscellaneous  20.00
Talent 633.60
EXPENSE TOTAL 1,620.60
SUBTOTAL 2,740.60
SALES TAX 166.77
ESTIMATED JOB TOTAL 2,637.37

 

Invoice
Description: Studio photography on 7/13 of people’s hands shot individually, for digital combination in post by another; client supplied 7 people, an additional 4 were professional hand talent. Does not include makeup or custom wardrobe. Ten (10) files were processed and delivered 7/16.

Payment to be received within 30 days of invoice date, or another invoice will be issued for an addtional $150 in Photography/Usage Fees. Thank you.

Media Use: is licensed use of the photos for ad placement in consumer and trade publications targeting diabetes sufferers and website launch for a period of one year from date of first placement. All other rights reserved.
FEES:
Photography/Usage 850.00
FEE TOTAL 850.00
EXPENSES:
Assistant 240.00
Casting 300.00
Digital Photography 720.00
Talent 633.60
EXPENSE TOTAL 1,893.60
SUBTOTAL 2,743.60
SALES TAX 185.19
TOTAL 2,928.79

 

Invoice
Description: Additional fees as original invoice was not paid within 30 days of invoice date (7/16/07) for:

Studio photography on 7/13 of people’s hands shot individually, for digital combination in post by another; client supplie 7 people, an additional 4 were professional hand talent. Does not include makeup or custom wardrobe. Ten (10) files were processed and delivered 7/16.

Media Use: is licensed use of the photos for ad placement in consumer and trade publications targeting diabetes sufferers and website launch for a period of one year from date of first placement. All other rights reserved.
FEES:
Photography/Usage 150.00
FEE TOTAL 150.00
SUBTOTAL 150.00
SALES TAX 10.13
TOTAL 160.13

ASMP is not responsible for any of the specific content of the material provided by individual photographers for the ASMP Paperwork Share.