Executive Portraits – Shawn Henry

Commercial Example

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Shawn Henry — www.shawnhenry.com

Based in Gloucester, MA, Shawn G. Henry focuses on editorial and corporate photography. A regular contributor to Business Week and Forbes magazines, he’s worked for Bank of America, Fidelity Investments, the National Geographic Society, and Time.

Executive Portraits

This client asked for a series of portraits and candids of its staff. There were only minor changes between the estimate and final invoice, and these were spelled out as options on the estimate.

Terms and Conditions. Shawn puts the following text on the front of his invoices. It’s short and to the point. And there’s an old legal principle that text on the front is given more weight than text on the back.

Terms: 1. Payment: No rights are granted until payment is received in full.Failure to make timely payment shall be deemed an act of copyright infringement under the United States Copyright Act. 2. Rights & Usage:Copyright and all film, prints, media, and digital files remain the property of Photographer. The only rights granted to the Photographs are those specifically set forth above under “Rights Granted/Media Usage”. All other rights are reserved by Photographer. Rights granted may not be transferred or assigned, in whole or in part, whether voluntary or by operation of law without the express written consent of Photographer. This agreement is not a work made for hire. 3. Warrants & Liability: Photographer warrants that Photographs were created by him and he has authority to license their use to Client. Client will defend Photographer against any and all claims, liability, damages, and costs, including legal fees & expenses, arising out of the creation, use, or misuse of the images. Unless delivered to Client by Photographer, no Model or Property release exists. Client shall pay Photographer’s costs and expenses (including Photographer’s reasonable attorney’s fees and related costs) incurred in connection with enforcing the terms of this Agreement, including those incurred without commencing a court proceeding.

Estimate
Description: Portraits of 18 partners at the offices in Waltham; Photography of the executives meeting and interacting. Total of 18 portraits and 10 “candid/action” photos, to be photographed over two days.

Rights Granted / Usage: Public relations and corporate website and brochure use for for a period of three years. All other rights reserved.

COPYRIGHT & ALL FILM/FILES REMAIN THE PROPERTY OF SHAWN G. HENRY, UNLESS OTHERWISE SPECIFIED IN WRITING. ANY ADDITIONAL USAGE REQUIRES PRIOR WRITTEN AGREEMENT AND PAYMENT OF ADDITIONAL FEES.

FEES:
Photography 7,000.00
Production
Travel
Weather Delay
$7,000.00
PRODUCTION CHARGES:
Assistants/Crew 500.00
Digital Capture/Film 2,000.00
Image Processing/Lab
Shipping 25.00
Transportation/Mileage 75.00
Travel
Meals
Miscellaneous
$2,600.00
OTHER:
Space Rate
Scan/Transmit
Research
0
Subtotal 9,600.00
Advance 3,000.00
Sales tax 480.00
Balance Due $7,080.00
NOTES:
Additional portraits above the 18 will be billed at an additional $350 per portrait. Additional action photos above 10 will be billed at an additional $400 per photo.

 

Invoice
Description: Portraits of 18 partners at the offices in Waltham; Photography of the executives meeting and interacting.

Rights Granted / Usage: Public relations and corporate website and brochure use for for a period of three years. All other rights reserved.

COPYRIGHT & ALL FILM/FILES REMAIN THE PROPERTY OF SHAWN G. HENRY, UNLESS OTHERWISE SPECIFIED IN WRITING. ANY ADDITIONAL USAGE REQUIRES PRIOR WRITTEN AGREEMENT AND PAYMENT OF ADDITIONAL FEES.

FEES:
Photography 7,350.00
Production
Travel
Weather Delay
$7,350.00
PRODUCTION CHARGES:
Assistants/Crew 500.00
Digital Capture/Film 2,075.00
Image Processing/Lab
Shipping 25.00
Transportation/Mileage 75.00
Travel
Meals
Miscellaneous
$2,675.00
OTHER:
Space Rate
Scan/Transmit
Research
0
Subtotal 10,025.00
Advance 3,000.00
Sales tax 501.25
Balance Due $7,526.25

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