Contributed by: Tennessee
Description of program: We hosted two companies who specialize in audio and motion picture equipment to introduce what’s used for video/motion shoots. Glen Trew of Trew Audio, who has been an audio mixer for several decades on motion picture sets, and Brian Muire of CameraTrux demonstrated concepts and basic gear that overlaps the needs of converging video DSLR shooters.
How many people were needed to produce the meeting, and what were their tasks?
3 people did the advance work. One kept consistent contact with the presenters to maintain assurance of availability and content desires. Second person bought food and refreshments, did setup of tables and projector. The third confirmed the venue. At the meeting, several people assisted in carrying equipment to the meeting room.
Describe the type of location needed for the meeting.
We prefer a photo studio with the vibe and expectations of a studio environment that draws in attendees. Reasonable access for moving equipment is important.
Break down the costs associated with putting on this type of meeting.
Just food and refreshments, in modest quantity. All promotion for the meeting was done through website, blog, Facebook and email.
Describe the attendance and the fee structure used for this meeting.
25 people attended. Free, simply because it’s an introduction to a topic, not a full educational seminar style of presentation.
What was done to market or publicize the meeting?
Chapter website, chapter news blog, Facebook and emails.
Was this a public meeting or a chapter only meeting?
Is there anything else we should know about this meeting and why it was so successful?
Our most successful meetings have been primarily single speakers or panel discussions that help members and other photographers inspire goals and further ideas to better their craft and business.
We have also had successful attendance with software training meetings. Mainly Lightroom with its universal acceptance as a fee-based meeting. At least three LR meetings so far, two presented by members with extensive LR knowledge and one presented by Adam Pratt from Adobe.
Also have noticed positive comments from members about meetings that are mainly for members to have a low-key gathering that isn’t demanding of them. Just an opportunity to mix and mingle, share stories and experiences,camaraderie and commiserating.