Photo courtesy ASMP member William Jones
Chapter Zoom Event Request Form
Due to the new ASMP requirement that all scheduled ASMP Chapter events are to be virtual events instead of in-person events until further notice. ASMP is offering chapters the opportunity to host their event on the ASMP Zoom platform.
To streamline the event planning process, we have created the Chapter Zoom Event Scheduling Form below for submitting your request for a time slot to schedule your event on the ASMP Zoom calendar.
To request a Zoom webinar or meeting (recurring or one-off meetings), please complete the form below. ASMP National will accommodate the scheduling request in a timely manner. To allow for accommodation of Zoom scheduling conflicts and sending announcements to your chapter team, please submit request form at your earliest convenience.
Currently we are not able to schedule any events on Wednesdays or Fridays for the foreseeable future due to National webinar schedule. Also, please check the National Events page www.asmp.org/events for current list of scheduled events before selecting date/time to avoid scheduling conflicts, as we can only accommodate one event for select date/time.
To ensure a timely set up, we are providing the following instructions to guide you during the planning and promoting phases that should be completed and/or considered prior to your event.
- Chapter determines whether event will be a Zoom “webinar” or a Zoom “meeting”
Note: A Zoom WEBINAR is designed to accommodate a presentation by a guest speaker and/or host followed by a Q&A. Attendees cannot interact verbally with the presenter/host, but can submit questions in the Zoom Q&A sidebar for response by the presenter/host. Webinars can accommodate up to 500 attendees.
The technical side of the webinar event will be coordinated by Doug Pizac. Doug will work with chapter presenters to ensure that technical /audio set up is optimal for presenters before event date/ and day of event.
Note: A Zoom MEETING is designed to accommodate an open discussion among attendees. All attendees would join the meeting and all can interact verbally with all other attendees. Meetings can accommodate up to 100 attendees.
- Chapter selects potential dates/times for event
- Chapter drafts event post on chapter site
- Submit the Chapter Zoom Event Request Form to request scheduling Zoom event
- National will confirm event date and generate Zoom registration link
- Chapter will add Zoom registration link to the chapter event post
- Chapter to promote event via regular chapter communications
- National will promote chapter event via National channels – website, eblasts, social media
Zoom Technical Support for Webinars
Once webinar event is scheduled, Doug Pizac, ASMP Zoom Coordinator, will send an email to the chapter event host and guest presenter(s) to confirm Zoom meeting protocols for event. Doug will also offer to schedule a pre-event test run to confirm that all technical protocols (Zoom application access, audio, connectivity, etc.) are in place for event date if needed.
If you have any questions about the Zoom event request process, please submit an email to email@example.com.