ASMP Zoom Event Request Form

Due to the implementation of the ASMP policy requiring all ASMP events to take place remotely until further notice, ASMP National has offered to host chapter events on the National Zoom meeting platform. To streamline the event planning process, we have created this Zoom Event Scheduling Form.  Please complete the form to schedule your event on the National Zoom calendar.

Zoom events are either Webinars or Meetings.  Before you proceed, please determine which of these platforms best suits your needs.

Meetings are for events that involve an open discussion among Attendees.  All Attendees who have their cameras and microphones enabled will be visible to and heard by other Attendees.  Meetings can accommodate up to 100 Attendees.

Webinars are for events that involve presentation(s) by one or more Host(s) and invited Panelists.  Only Hosts and Panelist are allowed to enable their cameras and microphones.  From the perspective of Attendees, Webinars are akin to traditional television broadcasts.  Attendees can communicate with Hosts and Panelists via the Webinar’s chat feature and the Q&A feature, if you choose to enable it. Webinars can accommodate up to 500 attendees.

Fees: ASMP National’s fee for hosting any number of meetings for one month is $10.  Fees for hosting Webinars are $45 for up to 100 attendees and $90 for up to 500 attendees.  Funds to cover these fees will be transferred from the appropriate chapter account to National’s account at the beginning of the month (for Meetings) and/or on the date of a Webinar.  Clicking the Submit button at the bottom of this page serves as acceptance of this fee structure.

The fields below have been populated with dummy data as placeholders.  Your input will override these placeholders.  You do not need to delete them.

Required fields are marked with an asterisk.

• Please copy edit your work and enter text carefully.  Your answers to these fields will be on the public facing side of the Zoom registration page.  We suggest typing everything out on a Word document then copying and pasting that text into the fields.

• Please do not submit the form until you have all the information required for your event.

When your event is scheduled we will send you a confirmation and further instructions.

Please send any questions regarding this event scheduling process to Julie Kang:

Thank you!


ASMP Zoom Event Request Form

  • Event Details

  • A Note Regarding Scheduling and Start Times: Events are scheduled on a “first come, first served” basis. If your first date/time are already booked, we will attempt to schedule the event using your second choice. “Start time” is the time you want your attendees to arrive. ASMP will add 30 minute bumpers to the front (for pre-pro) and back (in case the event runs long) of your event.

  • Custom Questions: These are questions you’d like to ask of your registrants when they sign up for the event. Questions can be short answer or multiple choice and can be optional or required. By default, registrants are asked if they are members of ASMP and if they have questions for the Host or, if the event is a Webinar, the Panelist(s). If you'd like to add one or two custom questions *in addition to these default questions* please enter that text here.

  • Accepted file types: jpg, png, Max. file size: 10 MB.
  • If event is a Meeting, you're done! Please scroll down to the bottom of this form. We have one additional question before you click the “submit” button.

  • If event is a Webinar, please continue to the questions below before submitting.

  • Accepted file types: jpg, png, Max. file size: 10 MB.
  • Webinar Invited Panelists: Zoomspeak for speakers or guests. A Panelist is anyone who is seen & heard during your Webinar.

  • Approval Options

  • More on Invited Panelists:

  • First Panelist

  • Accepted file types: jpg, png, Max. file size: 2 MB.
  • Second Panelist

  • Accepted file types: jpg, png, Max. file size: 2 MB.
  • Third Panelist

  • Accepted file types: jpg, png, Max. file size: 2 MB.
  • Email Follow Ups: Zoom can automatically send out two email follow ups per Webinar. One goes to Attendees and thanks them for attending. The other goes to Absentees (individuals who registered but did not attend) and includes language like, “Thank you for registering. We’re sorry we missed you.” Both emails have a link to ASMP’s Legal/Advocacy Fund. If you’d like to include additional text within either of these emails, please enter that text here.

  • Before you click "Submit," please let us know if there is any other information we should have about this event for promotional or other purposes.

  • Thank you! You will get a confirmation via email with further instructions when your event has been scheduled.

  • Hidden