OFFICIAL RULES

Void wherever prohibited or restricted by law.

The Sponsor of this Contest is the New York Chapter of The American Society of Media Photographers, Inc., 101 West 23rd Street #2343, New York, NY 10011.

  1. How to Enter: To enter, submit one or more original Images created on or after January 01, 2011, in the form of a 72 ppi digital file no larger than 800 pixels in longest dimension, via web. All entries must be received by May 1, 2012. All submitted Images must be the fully original creations of the entrants, must be the sole work of the entrants and all persons, places and/or objects appearing within all submitted Images must have been fully and properly released. Photographer must have the right to reproduce any image that has been previously published. By entering, all entrants agree to grant the Sponsor the right to use their Images on Sponsor’s web site(s) and in any publicity or promotions for future Sponsor photo competitions. All entrants waive any claims against Sponsor and its affiliates concerning their respective rights in the Images submitted in this Contest. Incomplete entries or entries not satisfying these Official Rules will be automatically disqualified.

  2. Eligibility: Promotion is open to part-time or full-time students, serious amateur or professional photographers. Serious amateur photographers should enter in the professional category. Current and recent (within the past year) members of the ASMPNY Board are not eligible to participate. Void where prohibited by law.

  3. Judging Criteria: All Images and entry materials submitted by students (“Student Entries”) will be judged against other Student Entries (“Student Category”) and all Images and entry materials submitted by professionals (“Professional Entries”) will be judged against other Professional Entries (“Professional Category”). All eligible entries received in the Student Category and the Professional Category will be judged by a 5-member independent judging panel composed of one or more photo editor(s), gallery owner(s), art director(s) and art buyer(s) from the New York metropolitan area. In the event that a judge cannot fulfill the contest duties, the judge will be replaced with a person to be decided at the sole discretion of the ASMPNY Steering Committee. All judging will be conducted in a “blind” fashion (no names will be displayed on the photographs while they are being judged). Judging of the entries will begin on or about May 20, 2012, with final decisions to be made on or after June 1, 2012. The decisions of the judges shall be final and binding in all respects. By participating, all entrants agree to be bound by the Official Rules. All of the eligible entries will be judged on the concept, creativity and technical execution. One (1) First Place, Second Place and Third Place entry and five (5) Honorable Mention entries will be awarded in the Student Category and one (1) First Place, Second Place and Third Place entry and five (5) Honorable Mention entries will be awarded in the Professional Category. Each of the five judges will also choose a Judge’s Choice winner, from all Student Category and Professional Category entries combined. Sponsor reserves the right to refuse any entries that it deems, in its sole discretion, to be inappropriate for any reason. All submitted Images must be the fully original creations of the entrants, must be the sole work of the entrants and all persons, places and/or objects appearing within all submitted Images must have been fully and properly released.

  4. Prizes: Two (2) First Place prizes (one from the Student Category and one from the Professional Category) will include publication of the winning Image in a full-page ad in Photo District News (layout to be designed by Sponsor, in its sole discretion); an exhibition of the winning Image in a New York gallery (choice of gallery and time period of exhibition to be in the sole discretion of the Sponsor); Two (2) Second Prizes (one from the Student Category and one from the Professional Category) ; an exhibition of the winning Image in a New York gallery, in the sole discretion of the Sponsor (choice of gallery and time period of exhibition to be in the sole discretion of the Sponsor). Two (2) Third Prizes (one from the Student Category and one from the Professional Category) an exhibition of the winning Image in a New York gallery (choice of gallery and time period of exhibition to be in the sole discretion of the Sponsor). Ten (10) Honorable Mention Prizes (five from the Student Category and five from the Professional Category) consisting of an exhibition of the winning Image in a New York gallery (choice of gallery and time period of exhibition to be in the sole discretion of the Sponsor). Five Judges Choice Prizes consisting of an exhibition of the winning Image in a New York gallery (choice of gallery and time period of exhibition to be in the sole discretion of the Sponsor). Judges Choice winners may be winners in other categories. Judges are not prohibited from picking one of the winning images as their personal favorite. No cash redemptions. Prizes are non-transferable and no substitutions will be allowed, except that Sponsor reserves the right to substitute a prize of equal value if prize is unavailable. Winners will be notified by email and/or telephone on or about June 15th, 2012. Prizes must be claimed by the winners within 60 days of notification. All prizes not claimed within the 60 days will revert back to the ASMPNY board for re-distribution and may be raffled off at ASMPNY’s holiday party or other events or distributed or used otherwise at the discretion of the board of ASMPNY.

  5. Winning Images: All potential winners will be required to submit a high-resolution digital file of their winning image within 14 days of receipt of winning notification. All high resolution files must match the digital file of the submitted winning Image and must be of professional quality. Sponsor will print, frame and mat each of the winning images for gallery display. The choice of frame and mat will be at Sponsor’s sole discretion. All Final Prints must be picked up in New York no later than ten days after the close of the gallery exhibition, or arrangements must be made for their return to the respective entrants, at the entrant’s sole expense within ten days of the close of the gallery exhibition or the Final Print will be forfeited.

  6. General: By entering, each entrant warrants and represents that: (1) His/her submitted Image(s) are his/her fully original creations: (2) His/her submitted Image(s) are the sole work of the entrant: (3) all persons, places and/or objects appearing within all submitted Images have been fully and properly released and (4) entrant has the right to grant permission to reproduce any submitted Images that have been previously published. Entrants shall be responsible for all entry-related costs. All winners will be required to execute and return an Affidavit of Eligibility and Release within seven (7) days of receipt. Return of any prize notification as undeliverable will result in disqualification and an alternate winner will be selected. Affidavit must be signed and return within the stated time period or prize may be forfeited. By accepting the prize, winners agree to the use of their respective name, likeness, biographical information, Image and/or Final Print, in whole or part, in combination with any other materials, in any media now known or hereafter developed, in perpetuity, for purposes of advertising, trade, or promotion of ASMP, ASMPNY, or future ASMPNY photo competitions without further compensation, unless prohibited by law. By entering and/or accepting a prize, all entrants agree to release and indemnify American Society of Media Photographers, Inc., ASMPNY, and their respective Board members, directors, employees, volunteers, representatives and assigns, and their respective parents, subsidiaries, agencies, divisions, and affiliates (the “Released Parties”) from and for any and all liability, for loss, harm, damage, injury, cost or expense whatsoever including without limitation, property damage, personal injury and/or death which may occur in connection with, preparation for, travel to, or participation in Contest, or possession, acceptance and/or use or misuse of prize or participation in any Contest-related activity and claims based on publicity rights, copyright/trademark infringement, moral right, defamation or invasion of privacy (including but not limited to any claims from any persons depicted within any submitted Images or any claims from representatives of any places or objects depicted within the submitted Images) and merchandise return or delivery. By entering, all entrants waive any claims against the Released Parties concerning entrants’ rights in their submitted Images and/or Final Prints. The Released Parties shall not be responsible for any damages, taxes, or expenses that winners might incur as a result of this Contest or receipt of prize. All taxes, if any, are the sole responsibility of the winners. The Released Parties shall not be responsible for any loss or damage to any submitted Image or Final Print.

  7. Winners List: A list of winners will be posted at www.image-ny.org.